Data Collection And Use Policy
In the course of its operations, Binary Biometrics, stores, uses and discloses a Large volume of data to the Federal Bureau of Investigation and as well as the Florida Department of Law Enforcement. The data that we collect is an important resource used for background screening.
Binary Biometrics is committed to safeguarding the privacy of an applicant’s personal information and ensuring the responsible use of the information collected during the fingerprint based background check process. Binary Biometrics adheres and complies with all state and federal laws for collecting and submitting applicant fingerprint records.
The following Policy is effective whether data Collection takes place over Binary Biometrics secure website, the telephone (Call Center), or at the any of Binary Biometrics fingerprint collection sites.
Collection of Personal Information
In order to submit a fingerprint based background check, conduct drug screening or any other types of services applicants are asked to provide demographic data about themselves including critical data elements such as name, date of birth, Social Security Number, and other distinguishing characteristics such as height, weight, sex and race. These are data elements that are required by the specific state and/or federal administrators. Depending on the preferred payment method, credit/debit card information may also be collected. Binary Biometrics is in compliance with the Payment Card Industry Data Security Standard (PCI –DSS) when processing, transmitting, or storing applicants’ credit/debit card data.
Use of Personal Information
Binary Biometrics collects and uses applicants’ personal information for the sole purpose of generating a state/FBI compliant fingerprint based background check record. Binary Biometrics will not disclose applicants’ personal information to any entity other than the Authorized Recipient, which is determined by state and federal law. Binary Biometrics does not and will not share applicants’ personal information with third parties for marketing or other purposes.
Binary Biometrics fingerprint collection sites and their employees and partners have access to personal applicant information, including fingerprint images and demographic information, which are considered confidential under the law. Applicants’ personal data is removed from the fingerprint capture station immediately after the transaction is electronically transmitted to the secure, FBI compliant Applicant Processing Server. Binary Biometrics fingerprint collection sites and their employees are properly trained on the responsible use of applicant information and are required to sign Binary Biometrics Non-Disclosure Form. The responsible use of applicant information is limited to those uses which:
- Are necessary to meet legal and regulatory requirements
- Facilitate positive identification of the applicant prior to fingerprint enrollment.
Security of Personal Information
Binary Biometrics is compliant with all state and federal laws and industry standards when collecting and transmitting applicant data. Binary Biometrics utilizes the latest security technologies to help protect applicants’ personal information from unauthorized access, use, or disclosure including:
- Sensitive information is automatically deleted from the fingerprinting (Livescan) machine every 30 days.
- 256 bit encrypted transmission.
- Secure Socket Layer (SSL) protocol for Web transmission.
- The backend system removes CHRI immediately after the results are viewed by the Authorized Recipient (or after 30 days, whichever is sooner).
- The computer screen of the Livescan (fingerprint scanner) PC is positioned so that it is out of public view. When the Livescan is not in use, the laptop is closed or the screen is powered off.